Upload your tender.
Get your price.
No spreadsheets. No manual data entry. No Award-rate research. Bidpilot reads your RFP, scope, site plans and contracts — and returns a defensible annual price the same morning.
Four steps,
zero manual entry.
Upload your documents and let the AI do the work. The only thing you review is the output.
Upload everything
RFP, scope of works, site plans, pricing schedules, existing contracts — all of it. Bidpilot reads every document.
AI extracts & prices
It pulls site area, scope, frequencies, hours and special requirements — then builds the complete cost model automatically.
Pipeline runs
Five stages — ingest, scope, plan, price, reconcile — run in around twenty minutes. You can leave the tab.
Review the price
Bidpilot returns a defensible annual total ex-GST with the staffing model and Award rates behind it. Submit with confidence.
Built for how cleaning
tenders actually work.
Your documents become your price model.
Bidpilot reads everything you upload — site area from plans, frequencies from scope, hours from the RFP, bin and toilet counts, special requirements. It builds the full staffing and cost model. You never enter a number by hand.
- →Site area extracted from architectural plans & area schedules
- →Cleaning frequencies mapped from the scope of works
- →Hours, school terms and holiday scope read from the RFP
- →Existing contract benchmarks pulled for comparison
The right rate for every shift, applied automatically.
Bidpilot knows the Cleaning Services Award inside out. Once it builds the staffing model, it maps every role to the correct classification and applies the right rate for the shift window — no lookup tables, no errors.
- →Award rates current as at 01 July 2025
- →Shift penalties applied by start & finish time
- →FT, PT and Casual — every classification handled
- →Super 12% & payroll tax pre-loaded into on-costs
Built from a real mistake.
Bidpilot wasn't designed in a vacuum. It was built after working through what the cleaning industry actually gets wrong — and how much it costs.
The problem
Most contractors price tenders on gut feel, outdated spreadsheets, or rates that haven't been checked against the Award in years. The result is pricing that either loses the work or can't be delivered profitably.
decades-old industry problemWhat goes wrong
Wrong Award rates. Missing evening penalties. On-costs estimated, not calculated. Periodic cleaning underpriced. Sanitary waste an afterthought. Small errors compound across a three-to-five-year term.
from real tender experienceThe fix
Bidpilot makes correct pricing unavoidable. Upload the documents, the AI prices it properly — right rates, full on-costs, everything accounted for. You review, you submit. No errors that compound.
a Baseline Consulting productPricing coming soon.
We're still calibrating plans against real tender volume. Tell us what you'd use Bidpilot for and we'll quote it directly.
Single tender
Price one tender end-to-end. Best for testing the waters on a live bid.
Monthly volume
A set number of tenders a month, priced to your pipeline. Most popular.
Whole-team access
Unlimited seats across your estimating team, with shared templates.
Stop pricing tenders manually.
Bidpilot is invite-only while we onboard early customers. Tell us about the tenders you price and we'll get you set up.
- ✓Built for schools, offices, health and retail contracts
- ✓Cleaning Services Award compliant from day one
- ✓A Baseline Consulting product